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FAQs
Which is the process for submitting a new Ph.D. Thesis?

Α) Enters the system and complete the required fields:

 

 

 

 

 

 

 

 

 

 

 

Α

Ph.D. Thesis’ title

Title → Verification of the correctness of Ph.D. Thesis’ title submitted by the Secretariat. 

Title’s language → Verification of the correctness of Ph.D. Thesis’ title submitted by the Secretariat.

Translated title

Translated title’s language

Institution’s information

Academic Institution (by Secretariat) → The field is pre - completed by the system and includes the university, the school and the department.

Co-operating institution’s information

If part of the thesis was completed in collaboration with one or more institutions other than the one awarding the title, the field of choice is selected and the name of the collaborating institution entered. 

Ph.D. Thesis’ information 

Τhe total number of pages of all the volumes comprising the Ph.D. Thesis is noted and the corresponding fields selected, where the thesis includes: images, tables, maps, diagrams or graphs.

Ph.D. Thesis’ thematic content

The scientific field of the Ph.D. Thesis' subject is selected from the default list which includes 3 hierarchical levels:

  • Main scientific field -1st level
  • Specific scientific field - 2nd level
  • Specialisation field - 3rd level

Keywords (in Greek and English)

Summary (in Greek and English)

Β

Ph.D. Thesis’ files and appendices (Data Sets)

For each digital file that is uploaded, the 'Metadata' button must be selected in order to fill in the information related to the description of the respective file. The requirements for the digital file are, at the very least: 1) the digital file of the dissertation must be in final form – after the remarks of the examination board 2) the format of the digital file must be .PDF without lock 3) the type of the digital file should be the “Main Body” of the dissertation. For other digital files, it is required at minimum the supplementation of a formula from the dropdown list and a brief description of the content.

C

The National Statistics Questionnaire for Ph.D. holders

Each and every doctorate holder is required to complete the questionnaire in an exhaustive survey on national statistics conducted by EKT on Ph.D. holders, as the National Statistical Authority of the Hellenic Statistical System responsible for European and national statistics for Research, Development and Innovation (Law 4623/2019, GG A’ 134). EKT is committed to comply with the Statistical Law 3832/2010 and legislation on the protection of personal data (EU Regulation 2016/679, as applicable and Law 4624/2019, GG Α'134, as applicable). The research is inventory and the results are published annually on the website https://metrics.ekt.gr/phd-holders

D 

Official Declaration

Prior to the final Submission, each and every doctorate holder is required to submit:

1. An official declaration:

A. verifying the correctness and completeness of data (personal and metadata) and the submission of an exact copy of the Ph.D. Thesis in .PDF format to N.A.Ph.D.’s Ph.D. Management System.

B. granting EKT the non-exclusive licence for the disposal of metadata and the digital file of the Ph.D. Thesis.  

C. releasing the Ph.D. Thesis for digital distribution and search through N.A.Ph.D.

ADDITIONALLY

2. Acceptance both of Terms of Use and Security and Privacy Policy – Personal Date Protection of N.A.Ph.D.’s Ph.D. Management System.

After the «Final Submission», no one can modify any field.